Invoices
Camp fees owed. A row appears when a family accepts a camp invitation, at that camp's fee, and waits here to send (it is waived if they withdraw before it is invoiced). Send to QuickBooks creates the invoice in WPC's QuickBooks Online directly; QuickBooks is the financial record, and paid, voided and deleted come back from it on their own.
| Invoice # | Athlete | Camp | Invitation | Bill payer | Amount | Due | Status | ||
|---|---|---|---|---|---|---|---|---|---|
| Loading… | |||||||||
QuickBooks CSV (fallback)
Export selected → QuickBooks CSV numbers each invoice (kept forever — re-exporting gives the same number), records the bill payer (the guardian marked payer, guardian 1, or the athlete if 18+), and downloads the files for QuickBooks Online → Settings → Import data: first the customers file (Import data → Customers; a name QuickBooks already has is kept as it is), then each invoices file (Import data → Invoices; QuickBooks takes at most 100 invoices per import, so a bigger export comes in parts). Every line carries the camp's account code and the tax code below. Filter to To send before exporting, so nothing already in QuickBooks goes twice. A row with no bill payer, or a camp with no account code, is not exported and is listed as blocked.
Only while QuickBooks is not connected. Once it is, invoices go to QuickBooks directly (above) and the CSV buttons are hidden, so an invoice can never reach QuickBooks twice.